This article explains the format of invoice numbers generated in Provet, including credit notes.
Invoice numbers in Provet are generated based on a specific format that includes five components:
Prefix: A custom prefix for invoices or credit notes. For example, a custom invoice prefix, a custom prefix for consolidated invoices, or a credit note prefix.
Clinic Location Number: A unique number that identifies the clinic location.
Creation Year Indicator: 0 if the invoice was created before the year 2000, or 1 if it was created in or after the year 2000.
Year: The last two digits of the year (e.g., 16 for 2016).
Progressive Number: A sequential number starting from 000001. Before the year 2016, this number started from 00001.
Example:
For the first and second invoices of the year 2016 at clinic location 4, the invoice numbers would be (Prefix)-4116000001 and (Prefix)- 4116000002.
In this example:
The 4 represents the clinic location number.
The 1 shows the invoice was created after the year 2000.
The 16 represents the last two digits of the year (2016).
000001 and 000002 are the progressive numbers.
At the start of a new year, the series restarts for that respective year. For example, the first invoice for clinic location 4 in 2017 will have the number (Prefix)-4117000001. Credit notes follow the same format. If the second invoice in 2017 is a credit note, it will have the number (Prefix)-4117000002.
Customise Invoice Numbering
You can define custom prefixes for different invoice types, including:
Regular invoices
Simplified invoices
Credit notes
Simplified credit notes
Consolidated invoices
Go to Settings >General > Clinic location > Invoices to configure prefixes.
Note
Editing an invoice prefix will reset the invoice numbering for that series, and you must confirm the reset.
Accessing these settings may require specific user permissions. Speak to your clinic manager or accountant before making any changes to your invoice settings.